Documents

A shared file repository for the paperwork that follows a fleet around — insurance cards, registrations, manuals, contracts. Find it under Documents in the sidebar (administrators can switch the module on or off in Settings).

Adding and finding files

Anyone on the team can browse and download; administrators upload and manage. Each document takes:

• A name and the file itself (PDFs, images, office documents, spreadsheets, and plain text, up to 20 MB).
• Labels — free-form tags like "insurance" or "2026" that become one-click filters.
• Optional attachments to units — a registration attached to a unit also shows up on that unit's page.
• An optional expiration date. Expired documents are cleaned up automatically overnight, so the repository never fills with dead paper.

Documents with no unit attached count as fleet-wide — the insurance policy that covers everything, the employee handbook, the vendor price list.

Downloading

Every download hands back the original file under its original name. There's no versioning: uploading a replacement and deleting the old file is the workflow, and deletions are for administrators only.